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Scan the whole pile. We sort the post.

Put the morning's post through the copier in one go. SortedPost works out where each letter starts and ends, reads it, gives it a proper name and a two-line summary, and sends it to the right person in minutes.

Talk to us See how it works

Nothing goes out unchecked. Someone in your office approves each letter before it's sent on.

Works with copiers and scanners from

  • Sharp
  • Canon
  • Ricoh
  • Konica Minolta
  • Kyocera
  • Xerox
  • HP
  • Brother
  • Epson
  • Toshiba
  • Lexmark
  • and more
  1. ScanPut the whole pile in the copier's feeder and press one button.
  2. ReadEvery page is read, so the text can be searched later.
  3. SortThe pile is split into letters. Each one is named, summarised and matched to a person.
  4. ApproveSomeone glances down the list, fixes anything wrong, and approves.
  5. DeliverEach letter lands as a PDF: by email, in SharePoint, in their OneDrive or in your own system.
Still sorting the post by hand?

Scan the whole pile in one go

No need to separate the letters first. SortedPost works out where one letter ends and the next begins, so a stapled three-page letter stays a three-page letter.

For post where a wrong split would matter, print a separator sheet and drop it between letters. It marks the gap every time and is removed from the scan for you.

  • Works with the copier you already have
  • Set the copier up once; nothing to install on it
  • Upload PDFs by hand when you need to
What was in this morning's post?

Every letter named, summarised and routed to a person

Each letter gets a sensible file name, a two-line summary and the key facts: who it's from, what it's about, any deadline. Tell SortedPost who works in the office and which clients you look after, and it suggests who should get each letter. It learns from your corrections.

Someone in the office goes down the list in a quick web inbox. Rename a letter, send it to someone else, join or split pages in a click, approve the rest in one go. Nothing leaves until they say so.

Where does it end up?

Delivered where you already work

Each approved letter lands as a searchable PDF with a proper file name and its summary. Send it by email, into SharePoint, to each person's own OneDrive, into a shared folder, or straight into your case or practice management software.

Mix and match per team: lettings might want a folder per property, payroll an email, the partners a feed into the practice system, and everyone else their own OneDrive.

Which copier do we need?

Every copier in the building, old or new

Most offices have a mix: a copier that has been in reception for years, a brand new one upstairs, a desk scanner in the post room. SortedPost treats them all the same. Each one sends its scans by email or to a folder, and every one gets the same splitting, naming, checking and delivery.

Mixed makes are fine, and you don't need the manufacturer's own scan app. When a new copier arrives, point it at SortedPost and it carries on with the same rules from the first scan.

  • Sharp, Canon, Ricoh, Konica Minolta, Kyocera, Xerox, HP, Brother and more
  • Each copier gets its own sign-in and its own scan-to-email address
  • A new copier slots straight in with the same rules on day one
  • No copier to hand? Photograph the letter with your phone and send it in
Who it's for

Anyone who gets more post than they would like

Designed with offices that receive dozens or hundreds of letters a day, and have better things to do than open them.

Accountants and bookkeepers

HMRC letters, bank statements and client paperwork sorted by client and routed to the right manager.

Solicitors and conveyancers

Court correspondence, searches and signed documents attached to the right matter the same morning.

Property and block managers

Utility bills, council notices and tenant letters matched to the property and the person who looks after it.

Offices and shared workspaces

One scanner for the whole building. Each tenant or team sees only their own mail.

Works with every copier, old or new

Sharp, Canon, Ricoh, Konica Minolta, Kyocera, Xerox, HP, Brother: any copier or scanner that can scan to email or to a folder will do, from older models to the latest.

Hosted and looked after for you

Nothing to install or maintain. We run SortedPost in the cloud, keep it updated and keep an eye on it, so your team just scans.

Your mornings back

No more opening, scanning and forwarding letters one by one. Scan the pile once and get on with the day while SortedPost sorts it.

Pricing

Priced for your post, not ours

Pricing depends on how much post you receive. Tell us about your volume and we will send a quote.

  • Fully hosted, with nothing to install or maintain
  • We help set up your copier and where letters go
  • A trial on your own copier before you commit
Contact us for a quote
For your quote

A few details help us put the right price together:

  • Roughly how many letters arrive each day
  • How many offices and copiers will send post
  • Where letters should end up: email, SharePoint, OneDrive or your own system
FAQ

Questions we get asked

Which scanners work with SortedPost?

Any copier or document scanner that can scan to email or to a folder, old or new. That's nearly all of them, and mixed makes are fine. You don't need the manufacturer's scan app. You can also upload PDFs by hand, or photograph a letter with your phone from the app's Capture page.

We have piles of other paperwork too, not just post

That's SortedScan, SortedPost's sister app on the same account: invoices, delivery notes, forms and archives scanned, named and filed into the right folder. Show it once where to look on a form and it reads it the same way every time.

Do I have to separate the letters before scanning?

No. Scan the pile as one batch and SortedPost works out where each letter starts and ends. For post where a wrong boundary would matter, drop a printed separator sheet between letters.

What happens when the AI gets something wrong?

Nothing is sent until someone approves it. In the inbox you can rename a letter, change who it goes to, join pages into one letter or split them apart, then approve. Your corrections teach it where that sender's post should go next time.

Where is our post stored and who can see it?

Scans travel encrypted from the copier and are kept for your organisation only, apart from every other customer. The text is sent to an AI model to name and route the letter, and is not used to train it. SortedPost passes post on, it doesn't keep it: once a letter has been delivered it can be wiped automatically after a set number of days, so your post doesn't linger with us.

What happens when we replace our copier?

Point the new copier at SortedPost and it carries on with the same people, rules and inbox. The only thing to set up again is the scan button on the copier itself.

What do recipients actually receive?

A searchable PDF of just their letter, with a proper file name and a short summary. Delivered by email, into SharePoint or their own OneDrive, to a shared folder, or straight into your case or practice management system.

Does it work with Microsoft 365?

Yes. Your team signs in with their Microsoft account, and we can pull in your staff list so SortedPost knows who's who. Letters can go to SharePoint or to each person's own OneDrive. An administrator connects Microsoft 365 once.

Get in touch

Ready to stop sorting post by hand?

Tell us how much post you get and what copier you have. We'll set up a trial on it and show you the first morning's post sorted.

Scan → read → sort → check → deliver

Talk to us

One email is all it takes to start.

Email
hello@sortedpost.com
Worth mentioning
Letters per day and your copier's make and model
Email hello@sortedpost.com

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